Internship -Import/Export Administrator

General Overview

Functional Area:    SCM - Supply Chain Management        
Career Stream:    LOG - Logistics        
Role:    Administrator 1               
Job Title:    Import/Export Administrator 1        
Job Code:    AD1-SCM-IMPX        
Band:    Level 04                   
Direct/Indirect Indicator:    Indirect

Summary

Work is guided by diverse procedures, processes and/or technical methods of varying complexity. Incumbents have some freedom to select best methods and procedures to follow to complete assignments. Tasks are complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations. Decisions/actions may have an impact beyond the jobs immediate work unit or team. Works under general Supervision. Situations not covered by standard processes, procedures and methods are referred to expert reource. May provide functional guidance to others performing similar work. May demonstrate work methods to new employees. Deals directly with immediate supervisor, co-workers and team members; engages in exchanges of factual information and provides some explanation in a problem solving capacity; interactions with external contacts, if applicable, require exchanging factual information and providing some explanation.

Detailed Description

Performs tasks such as, but not limited to, the following:

• Administers distribution processes and services involving import, export, and transportation.
• Provides services relating to one or more of the following functions: coordination of national/international shipments, regulatory classification and compliance, processing and auditing of freight payments.
• Expedites, dropships and works with forwarders to process imports/exports.
• Prepares required documentation.
• Works with Customs to expedite delayed inbound or outbound shipments. Interacts with government agencies for export licensing and reporting.
• Monitors distribution processes.
• Identifies deviations, escalates concerns and proposes enhancements for process steps.
• Communicates with customers, external agents, forwarders and brokers relating to shipments and license issues.
• Determines classification of parts imported by Celestica, which affects duties payable and compliance to regulations.

Knowledge/Skills/Competencies

• Basic knowledge of warehouse, distribution, and inventory control and shipping/receiving practices.
• Basic knowledge of import / export rules and regulations, compliance and documentation requirements
• Basic knowledge of transportation industry
• Knowledge of computer applications and the ability to accurately perform tasks in relevant applications.
• Basic math, data entry and 10-key skills.
• Ability to evaluate multiple tasks, non-routine situations and prioritize/organize work.
• Ability to effectively communicate with variety of internal and external customers.

Physical Demands

• Duties of this position are performed in a normal office environment.
• Duties may require extended periods of sitting and sustained visual concentration on a computer monitor or on numbers and other detailed data.
• Repetitive manual movements (e.g., data entry, using a computer mouse, using a calculator, etc.) are frequently required.

Typical Education

• Additional Courses after High School , or an equivalent combination of education and experience.
• Educational requirements may vary by geography.

Notes

This job description is not intended to be an exhaustive list of all duties and responsibilities of the position. Employees are held accountable for all duties of the job. Job duties and the % of time identified for any function are subject to change at any time.