08 - IT PMO Coordinator 2

Summary

The IT PMO Coordinator is responsible for performing, maintaining and continuous improvement of the PMO systems, tools and reports used to support Project Management, Financial Controls, Resource management and Stakeholder reporting. This role supports the IT PMO in delivering predictable and flawless execution of programs, projects, and initiatives.

Detailed Description

Performs tasks such as, but not limited to, the following:

• Guaranteeing PMO methods adherence to Celestica standards which involves continuous improvement, enhancing and maintaining PMO systems and tools

• For assigned projects, track/monitor project plan and team activities and manage to successful outcome(s) 

• Manage all aspects of small and medium complexity projects through the project lifecycle, including project scope, schedule, resources, quality, costs and change

• Coordinates activities of the project team, identifies necessary resources and develops schedules to meet completion deadlines

• Executive reporting on project statuses

• Collect reporting documentation for regular PMO governance meetings

• Collect data for project KPI reporting as well as project trend analyses 

• Applies good understanding of concepts and procedures within own IT project leadership area to resolve issues

• Support Project Managers in collection and reporting of project status/risk

• Persuades and influences others through communication and diplomacy skills; may negotiate with external parties

• Support monitoring of project qualification efforts by ensuring completion of business cases, cost-benefit analyses, resource plans, and project schedules

• Facilitate stage gate reviews and management process for reviewing/approving project readiness for advancement to next phase

• Support management of project portfolio via internal toolsets and reports and provide metrics, reports, and dashboards related to projects and programs

Knowledge/Skills/Competencies

• Deep understanding of Project Management practices and principles

• Ability to manage time, be organized, and work with minimal supervision

• Ensure compliance with Celestica’s PMO mandates for project artifacts

• Strong customer focused orientation

• Work with broader technology team to confirm that project management guidelines are understood and best practices are used

• Detail oriented and striving for perfection; quality mindset

• Ability to manage multiple, complex priorities within demanding time frames with attention to detail

• Able to work cross-functionally with diverse teams on various topics

• Knowledge of and ability to work within a global corporate environment is required. Highly collaborative

• Excellent documentation skills including proofreading to ensure accuracy of content

• Strong communication and presentation skills (listening, written, and verbal)

Physical Demands

• Duties of this position are performed in a normal office environment.

• Duties may require extended periods of sitting and sustained visual concentration on a computer monitor or on numbers and other detailed data. Repetitive manual movements (e.g., data entry, using a computer mouse, using a calculator, etc.) are frequently required.

Typical Experience

3 to 6 years of relevant experience working in a process oriented environment with heavy process interaction, process ownership and improvement responsibility

Typical Education

• Post-secondary education or University degree in one of following: Computer Science/Business Administration/Commerce/Engineering is preferred or consideration of an equivalent combination of education and experience.

• Educational Requirements may vary by Geography

Notes

This job description is not intended to be an exhaustive list of all duties and responsibilities of the position. Employees are held accountable for all duties of the job. Job duties and the % of time identified for any function are subject to change at any time.