Technical Admin

General Overview

Functional Area: Operations (OPS)
Career Stream:  Operations Support (SUP)
Role: Administrator 2
Job Title: Operations Support Administrator 2                   
Job Code:AD2-OPS-SUP
Job Level:  Level 05                 
Direct/Indirect Indicator: Direct

Summary

Reporting to the Operation Manager/Lead, the Operation Support Administrator is responsible for all procurement activities, coordinating, controlling and reporting inventory for the business unit. Executes the process for receiving, checking and stocking components/parts. This is a very dynamic and fast-paced work environment.  A high degree of initiative and commitment are essential. 

Detailed Description

Performs tasks such as, but not limited to, the following: 

• Procures goods and services in support of the business operations.  
• Reviews requisitions, contacts vendors, gets quotations, examines bids and initiates procurement procedures.
• Ensures on-time delivery, purchase price variance and inventory management. 
• Coordinates, controls and reports inventory of the business operations. 
• Tracks, controls, records inventory movements and ensures data integrity. 
• Produces monthly reports of inventory. Balances inventory results with financial records. 
• Tracks inventory issues and assists in implementing action plans, works with team members in understanding and resolving issues. 
• Supports physical inventory count process. 
• Executes or coordinates the Cycle Count activities in site, resolving the discrepancies resulting from the Cycle Count, finding the problems that led to the possible discrepancies, taking corrective measures. 
• Verifies the discrepancies in the inventory by coordinating physical checks and analysis. 

Knowledge/Skills/Competencies

• Basic knowledge of equipment manufacturing environment, materials and processes.
• Knowledge of procurement processes, inventory management and supplier management.
• Knowledge of the types of materials and services being purchased by the department.
• Strong knowledge of SCM policies, procedures and ISO standards.
• Knowledge of computer applications and the ability to accurately perform tasks in relevant business applications.
• Good analytical and statistical skills.
• Good negotiation and problem resolution skills.
• Ability to handle multiple tasks while maintaining attention to detail and accuracy and working under tight time deadlines.
• Ability to communicate effectively, both verbally and in writing, with a wide variety of internal and external customers.
• Industrial Mechanical qualification (knowledge & CAD skill) will be an added advantage.
• Knowledge and experience of the SAP system will be an advantage. 

Physical Demands

• Duties of this position are performed in a normal office environment.
• Sustained visual concentration on small areas, such as monitors, screens, precise eye/hand coordination, sustained visual concentration on numbers, legal documents.
• Duties may require manual movements of carrying, pushing or pulling light objects (under 5 kg). 
• Willing to work in Kulim Hi-Tech

Typical Experience

• Diploma/Certificate in a related field (Added advantage in Technical Education)
• 2 years and above in similar field.

Typical Education

Notes

This job description is not intended to be an exhaustive list of all duties and responsibilities of the position. Employees are held accountable for all duties of the job. Job duties and the % of time identified for any function are subject to change at any time.