Operations Support Administrator

General Overview

Functional Area: Operations (OPS)
Career Stream:  Operations Support (SUP)
Role: Administrator 2
Job Title: Operations Support Administrator 2                   
Job Code:AD2-OPS-SUP
Job Level:  Level 05                 
Direct/Indirect Indicator: Direct

Summary

Detailed Description

1. Operations & Service Delivery

• Canteen Management: Ensure high hygiene standards, food quality

• Transportation: Coordinate mass transit (buses/vans) for shifts. Optimize routes, ensure vehicle safety compliance

• Facilities (Maids & Gardeners): Maintain site cleanliness, hygiene, and landscaping.

2. Consumables & Inventory Control

• Uniforms & Smocks: Manage the procurement, sizing, distribution, and laundry cycles

• Pantry & Hygiene Supplies: Oversee the continuous supply of daily essentials (coffee, tea, tissue paper, soap)

• Facilitate the on boarding process for new hires (e.g., preparing equipment, smocks, and work uniforms).

3. Others

• Liaise and coordinate with the local government.

• Prepare documentation and support audit-related tasks.

• Coordinate purchasing tasks.

Knowledge/Skills/Competencies

• Basic in with Microsoft Excel, Word and PowerPoint.
• Basic command of English (listening, speaking, reading, and writing).

Physical Demands

Typical Experience

• 1-3 years  experience as  General Affair or Facility Management in Manufacturing, New grad are welcome also.

• Excellent customer management, communication, negotiation and problem-solving skills.

Typical Education

• High Vocational or Bachelor’s Degree in any related fields.

Notes

This job description is not intended to be an exhaustive list of all duties and responsibilities of the position. Employees are held accountable for all duties of the job. Job duties and the % of time identified for any function are subject to change at any time.