Invoice Processing Analyst

General Overview

Functional Area:  Supply Chain Management (SCM)
Career Stream:  Purchasing (SCM_PUR)
Role:  Support 7
Job Title:  Buyer Indirect Materials
Job Code:  SU7-SCM-BUY
Job Level:  Level 07
Direct/Indirect Indicator:  Indirect

Summary

About Celestica
At Celestica, we enable the world’s best brands. We deliver innovative supply chain solutions globally to customers in the aerospace and defense, communications, enterprise, industrial, medical, smart energy, and semiconductor capital equipment markets. Our people are our most valuable asset, and we are committed to providing a dynamic, collaborative environment where you can grow your career and make a meaningful impact.

Position Summary
As an Invoice Processing Analyst , you will play a critical role in our global accounts payable and procurement ecosystem. Based out of our Oradea site, you will manage, review, and troubleshoot global invoices and purchase orders (POs) to ensure seamless financial operations.
This is a dynamic, high-volume role handling approximately 8,000 transactions monthly—where roughly 70% require active analytical review, problem-solving, and stakeholder engagement. You will have the autonomy to drive resolutions directly with internal and external partners to ensure our key performance metric—resolving invoice issues within 30 days—is consistently met.

Detailed Description

Invoice & PO Troubleshooting
Review and analyze complex invoice exceptions, including PO out-of-funds, incorrect tax information, and mismatched billing details.
Utilize SAP (and optionally Ivalua) to research transaction histories, look up purchase orders, and investigate systemic or manual billing errors.
Exercise autonomy to resolve disputes, align variances, and re-route invoices for approval based on predefined system rules and workflows.
Global Stakeholder Engagement
Act as a central point of contact for invoice resolution, confidently reaching out to all levels of the organization—from procurement teams and business requesters to cost center owners and organizational leadership (e.g., providing visibility and reminders for invoice approvals).
Partner closely with external supplier Accounts Receivable (AR) teams to resolve billing discrepancies professionally and efficiently.
Collaborating daily with the local Oradea Accounts Payable team in a hybrid environment to ensure process alignment and knowledge sharing.
Workload & Data Management
Manage a high volume of transactions with precision, maintaining strict organizational tracking of unresolved issues.
Drive operational efficiency to meet team KPIs, ensuring the majority of unresolved invoice issues are successfully cleared within a 30-day outstanding window.

Knowledge/Skills/Competencies

Technical & Language Skills
●    Languages: Full professional proficiency in English (written and verbal) is required. As this is a global role supporting international operating regions, all business communication is conducted in English.
●    Systems:
○    Experience with SAP is highly preferred (basic data entry/lookup is required; troubleshooting and reporting skills are a strong asset).
○    Experience with Ivalua is an asset but not required.
○    Proficiency in Microsoft Excel (data filtering, VLOOKUPs, basic formulas) for tracking open issues.
Core Competencies
●    Communication: Exceptional interpersonal skills with the confidence to professionally follow up with and influence stakeholders at all levels of the corporate hierarchy.
●    Organization: Strong time-management skills and the ability to multitask effectively within a fast-paced, high-volume environment.
●    Problem-Solving: An analytical mindset with the ability to dig into data, identify root causes of invoice exceptions, and drive resolutions independently.

Physical Demands

• Duties are performed in a standard office environment.
• Position requires prolonged sitting, regular standing, and extensive use of a computer, keyboard, and monitor.
• Regular communication via video conferencing, email, and phone with global teams.
• Work Arrangement: Hybrid model based out of the Celestica Oradea site, requiring scheduled on-site collaboration days with the local AP team. Regular local working hours apply.

Typical Experience

●    Experience: 2–4 years of relevant professional experience (ideally in Accounts Payable, Procurement, or Financial Operations).

Typical Education

●    Education: Post-secondary degree in Finance, Accounting, Business Administration, Supply Chain, or a related field.

Notes

This job description is not intended to be an exhaustive list of all duties and responsibilities of the position. Employees are held accountable for all duties of the job. Job duties and the % of time identified for any function are subject to change at any time.