Executive Assistant

Summary

The Executive Assistant will provide high-level administrative support to multiple executives. The ideal candidate is experienced and will posses excellent organizational, time management, and communication skills, and the ability to multitask and work under pressure.

Detailed Description

Performs tasks such as, but not limited to, the following:

• Receives assignments in the form of tasks and goals and follows established processes to meet the goals of the unit.
• Executes budgets, develops schedules, and enforces policies and procedures.
• Manange the Panent Process 
• Interacts directly with subordinates and peer groups; engages in routine exchanges of information; interactions with external Contacts, if applicable, would be monitored.
• Manage the Santa Clara Office 
• Coordinates a wide variety of larger scale meetings and events on and off site including: schedules facilities and negotiates for their use; handles logistics; develops and distributes agendas and schedules; schedules participants; acts as the main point of contact for meeting information.
• Coordinates national and international travel.
• Receives and reviews incoming mail and messages and prioritizes and forwards as appropriate.
• Prepares correspondence, agendas and presentation graphics; creates and maintains office files and databases; completes and submits expense reimbursement forms and reconciles credit card statements. Interacts with internal and external customers on a daily basis.
• Acts as an information resource in routine and unusual situations.
• Coordinates and completes a wide variety of special projects.
• Gathers information for production of reports, org charts, administrative procedures and company guidelines.
• Creates forms, checklists and procedures to promote efficiency and consistent operations across the department or business unit.
• Leads administrative meetings and luncheons, teambuilding initiatives and communication efforts to share best practices and promote teamwork.

Knowledge/Skills/Competencies

• Strong knowledge of computer applications and the ability to accurately perform tasks in some or all of the following applications: Access, Excel, Word and PowerPoint.
• Knowledge of the applicable areas of Celestica business in which the incumbent is located.
• Ability to communicate effectively, both verbally and in writing, with a wide variety of internal and external customers.
• Ability to evaluate multiple ongoing tasks and non-routine situations, determine priorities and organize work in a manner that allows for timely completion of projects.
• Ability to manage a wide variety of sensitive business and employee information in a confidential manner.
• Ability to present a positive, professional image of the company to a wide variety of contacts
• Ability to efficiently organize, file and retrieve hard copy and electronic information relating to the business of the work unit.

Compensation Data

Salary Range: $71,451-$106,225 Annually

The salary range described in this posting is an estimate by the Company, and may change based on several factors, including by not limited to a change in the duties covered by the job posting, or the credentials, experience or geographic jurisdiction of the successful candidate. 

Compensation includes the Base Salary and the target Short-Term Incentive (STI)/ bonus.  A comprehensive benefits package is offered in addition to this. 

Physical Demands

• Duties of this position are generally performed in good working conditions.
• Occasional exposure to elements such as noise, dust, chemicals, operating machinery, temperature extremes, etc.
• Duties may require extended periods of sitting and sustained visual concentration on a computer monitor or on numbers and other detailed data.
• Repetitive manual movements (e.g., data entry, using a computer mouse, using a calculator, etc.) are frequently required.

Typical Experience

• Ten years’ relevant experience.

Typical Education

• Bachelor's degree in related field, or consideration of an equivalent combination of education and experience.
• Educational requirements may vary by geography.

Notes

This job description is not intended to be an exhaustive list of all duties and responsibilities of the position. Employees are held accountable for all duties of the job. Job duties and the % of time identified for any function are subject to change at any time.