Executive Assistant

General Overview

Functional Area:    BUS - Business Services        
Career Stream:    ADS - Administration        
Role:    Team Leader 1                
Job Title:    Administration Team Leader 1        
Job Code:    TL1-BUS-ADM        
Band:    Level 06                    
Direct/Indirect Indicator:    Indirect

Summary

Target: On Site in Richardson, TX.

The Executive Assistant will provide high-level administrative support to multiple executives. The ideal candidate will have excellent organizational, time management, and communication skills, and the ability to multitask and work under pressure.  
 

Detailed Description

• Manage, maintain, and prioritize the executive calendars, including scheduling meetings, appointments, and conference calls.
• Coordinate all travel arrangements, booking flights, accommodations, and ground transportation.
• Process and track executive expenses.
• Coordinate events and meetings.
• Create and edit documents such as reports, presentations, and memos.
• Manage administrative aspects of special projects assigned by the executive.

Key Competencies

• Attention to detail with a high level of accuracy
• Discretion and confidentiality
• Problem-solving and analytical skills
• Ability to work independently and as part of a team
• Ability to thrive in a fast-paced environment
• Ability to prioritize tasks and manage multiple projects simultaneously.
   

Physical Demands

• Primarily office environment
• May require extended periods of sitting and sustained visual concentration on a computer monitor or on numbers and other detailed data.
• Repetitive manual movements (e.g., data entry, using a mouse) are frequently required.

Typical Experience

• 5+ years of experience as an administrative assistant or in a related role.
• Proficiency in Microsoft Office applications.
• Knowledge of Concur and SAP is helpful.
• Excellent organizational and time management skills.
• Excellent written and verbal communication skills.

Typical Education

• Bachelor's degree in related field, or consideration of an equivalent combination of education and experience.
• Educational requirements may vary by geography.

Salary Range

The salary range described in this posting is an estimate by the Company, and may change based on several factors, including by not limited to a change in the duties covered by the job posting, or the credentials, experience or geographic jurisdiction of the successful candidate. Salary Range: $49k-$63k Annually

Notes

This job description is not intended to be an exhaustive list of all duties and responsibilities of the position. Employees are held accountable for all duties of the job. Job duties and the % of time identified for any function are subject to change at any time.