Administration Team Leader

General Overview

Functional Area:    BUS - Business Services        
Career Stream:    ADS - Administration                       
Direct/Indirect Indicator:    Indirect

Summary

This job is a first-level supervisor supervising a team of employees and typically reports into a second-level manager.

Knowledge/Skills/Competencies

Detailed Description

Job Scope & Responsibility - Performs tasks such as, but not limited to, the following:

Organize corporate or company events, including poster or banner design, gift preparation and distribution.

Handle of the admin department purchase request, monitor approval process to ensure goods are delivered on a timely basis. Monitor inventory levels, conduct regular stock checks, and manage stock movement. Ensure inventory system is updated accurately and promptly, and replenish the goods in a timely manner to support the operation.

Prepare presentation slides and provide training when necessary

Handle hotel booking, transportation and meal arrangement for employees and visitors.

Taking meeting minutes, mass communication through email to employees.

Basic knowledge in logistic and documentations and compliance with relevant customs laws and regulations would be an added advantage

Provide general administrative support to the management team and other departments

Physical Demands

Typical Experience

Skill requirement 

Multitasking abilities

Problem-solving and decision-making abilities, with a proactive and solutions-oriented mindset.

Strong attention to detail and accuracy in record-keeping and documentation

Ability to adapt to changing priorities and work in a fast-paced environment.

Preferably in a similar or manufacturing industry. 

Three to six years in Admin or Logistic or Shipping Operation or relevant experience. 

Typical Education

 Education requirement 

College or Bachelor’s degree in Business Management, Logistic, Supply Chain management or a related field. 

Notes

This job description is not intended to be an exhaustive list of all duties and responsibilities of the position. Employees are held accountable for all duties of the job. Job duties and the % of time identified for any function are subject to change at any time.